Education ministry partners with Mexico to preserve records

Thursday, July 19, 2018

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KINGSTON, Jamaica (JIS) — The Ministry of Education, Youth and Information, and the Mexican Embassy in Jamaica have partnered on a project to further boost the Government's capacity to digitally preserve the nation's archived records and historical data.

 The initiative, titled 'Project for Capacity Development in Digital Preservation for Records and Information Professionals', was launched by Permanent Secretary, Dean-Roy Bernard, and Mexico's Ambassador to Jamaica, Juan José González Mijares, during a ceremony at the ministry in Kingston on Thursday.

 The project aims to develop a cadre of public-sector records and information management (RIM) professionals with the requisite digital preservation skills who are capable of training other persons in this area; and to create a user manual that will be integral to the process.

 Local stakeholder partner engagement will be led by the Jamaica Archives and Records Division, an agency of the Education Ministry, in collaboration with the Cabinet Office and the Ministries of Finance and the Public Service, and Foreign Affairs and Foreign Trade.

 Representatives of the General National Archives of Mexico will undertake study tours to conduct system assessments at a number of ministries, departments and agencies (MDAs), and training of personnel from July 19 to 24.

 Speaking at the launch, Bernard said the project is being undertaken against the background of a need, based on a study, to boost people's capabilities to professionally preserve records and information and the extent to which information and communication technology is leveraged in this regard.

 He explained that the training will be based on principles and concepts of digital preservation in relation to migration, encapsulation and emulation of digital records.

 The subject areas, the Permanent Secretary further outlined, will include records capture; records classification and indexing; metadata assignment; maintenance and utilisation; appraisal and disposition, including retention schedules; preservation processes; and methodologies for training trainers, among other areas.

 Bernard said the project will involve an additional capacity-building exercise and a study tour of the General National Archives of Mexico by local participants at a later date.

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